These terms and conditions apply to all attendee registrations for conferences, conventions, forums, breakfast briefings and seminars (otherwise the “Event”) organised by The Brun Bear Foundation and its subsidiaries. Please read these Attendee Terms & Conditions carefully as they contain important and useful information about your registration. If you are unable to agree to be bound by these terms and conditions, your registration cannot be accepted.

Our Events are organised by,

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4. General

4.1. There are other terms and conditions which may apply to you and they are set out in conjunction with these Attendee Terms & Conditions.
4.1.1. Please refer to our Privacy Policy which sets out the terms on which We process any personal data We collect from you, or you to provide to Us. By providing your details to Us, you consent to such processing and you warrant that all data provided by you is accurate.
4.1.2. Please refer to our Cookie Policy which sets out information about the cookies on Our Website and their use.
4.1.3. We comply with all the applicable requirements of the Data Protection Act 2018, the General Data Protection Regulation and all successive legislation and applicable law.

4.2. We may revise these Attendee Terms & Conditions at any time and make these available to you online. We advise you to check online to ensure you agree to these terms each time you register for a BAME Maternity event.

4.3. You may contact Us by writing to us Here or by emailing Us at team@bamematernity.com

5. Confirmation

5.1. By completing your registration online or by providing written confirmation of your attendance at the Event, including via email, or by Us permitting you entry to the Event on the day, you are deemed to have entered into an agreement with us to attend the Event, either as a conference delegate, complimentary visitor, speaker, exhibitor, sponsor or guest (“Attendee(s)”).
5.2 Places at the Event are limited and subject to availability. We reserve the right to refuse entry to the Event, where necessary, when safe capacity numbers have been reached, or We are appropriately advised not to permit further entrants.

6. We reserve the right to refuse to accept a registration and you will be notified within 14 days of us receiving your registration should this be necessary.

7. In exceptional circumstances, it may be necessary to refuse you admission to the Event or ask you to leave the Event. This may occur if you fail to adhere to reasonable standards of conduct and behaviour or, in Our opinion, you represent a risk to yourself or to others. It is in Our absolute discretion to take whatever steps We deem necessary in these circumstances.

8. Photography and Videography

8.1 For promotional purposes, photographs and/or videos may be taken at the Event which may be used in post-Event publicity and marketing materials. By attending the Event, you agree to photographs or videos being taken in which you and/or your guests may feature. You undertake to ensure your guests are made aware of Our use of photographs and videos taken at the Event and agree accordingly.
8.2 All unauthorised photography and the recording or transmitting of audio or visual material, data or information relating to the Event is strictly prohibited without Our express permission.

9. Force Majeure

9.1. Whilst We make every effort to deliver the Event as specified on registration, there may be circumstances beyond Our control affecting the programme content and/or scheduling, speakers, venue location, date/time or any other element of the Event. We reserve the right to make changes We deem necessary at any time and without liability. You will be provided with as much notice as possible, should any changes arise and We advise you to check the Event website regularly for further updates.

9.2. We reserve to right to postpone or cancel the Event without liability, whether or not the circumstances were within Our control. For postponements, your registration will be carried over to the rescheduled date and/or time, unless We advise you otherwise.

10. Entire Agreement

These Attendee Terms & Conditions, together with the booking confirmation, constitute the entire agreement between both parties and take precedent over any prior agreement, including any terms or conditions you may have tried to impose upon Us. Both parties are deemed to have full knowledge of the Attendee Terms and Conditions and agree to be bound by them.

11. Disclaimer

11.1. To the fullest extent permitted by law, We are not liable to you for any loss, delay or damage incurred by you during the Event, including consequential or indirect losses.
11.2. Nothing in this Disclaimer clause restricts Our liability to you for death or personal injury caused by Our negligence.

12. Applicable Law

These Attendee Terms & Conditions shall be governed by and construed in accordance with the laws applicable to the country of Our company registration whose courts will have exclusive jurisdiction.

13. Event Fee

13.1. The Event Fee entitles the Attendee admission to the Event and any additional products and services specified by Us at the time of your booking and as set out in your booking confirmation or Event ticket/pass or on Our website booking page. This may or may not include scheduled lunch and refreshment breaks, drinks receptions or gala dinners. 

13.2. The Event Fee does not include accommodation or travel costs incurred by you in relation to your attendance at the Event.

13.3. The Event Fee does not include personal insurance cover in connection with your attendance at the Event.

13.4. Where applicable, the Event Fee may entitle you to electronic versions of the conference and presentation materials, attendee lists, information from Our sponsors and exhibitors and any review or summary material We may publish. Documentation is forwarded to you within 28 days of the closing date of the Event.

13.5. Singapore Events only: Training grants may be available to eligible participants provided certain criteria are met. These criteria are made available at the time of booking and may include, without limitation, proof of your attendance being provided at the Event itself. It is the responsibility of the participant to adhere to the specific conditions of any grant application. Failure to meet the specific conditions will invalidate the grant application and result in the full Event Fee being payable by you. By applying for the grant, you agree to meet the specified conditions. You also agree you will pay the full Event Fee if you fail to meet the terms of the grant application.

14. Payment Method and Terms

14.1. To guarantee registration, payment of the relevant Event Fee (if applicable) must be received immediately on booking or no later than the date immediately prior to the Event date, whichever is earlier. Until cleared funds are received, your attendance at the Event is not guaranteed and places will be allocated with preference to paid Attendees. We reserve the right (at Our sole discretion) to request payment as a condition of your entry to the Event, or to refuse you entry to the Event. 

14.2. Where admission is refused under condition 14.1, Event Fees remain due and payable and refunds of any portion of the Event Fee already received are not refundable.

14.3. Attendees may pay by debit or credit card (Visa or Mastercard), bank transfer or cheque (subject to all funds being cleared prior to the date immediately prior to the Event date). If an invoice is issued, cleared funds are required no later than the payment date stated on the invoice to confirm your registration. Until cleared funds are received, your attendance at the Event is not guaranteed and places will be allocated with preference to paid up Attendees. We reserve the right (at Our sole discretion) to request payment as a condition of your entry to the Event, or to refuse you entry to the Event.

14.4. Bookings received less than 2 weeks before the Event must be paid by credit card or same day bank transfer.

15. Pricing and Discounts

15.1. Prices are correct at the time of publication. We reserve the right to change the price at any time but changes will not affect existing bookings.

15.2. Discounts may only be applied at the time of booking, subject to Our approval, and discounts may not be combined.

15.3. Discounts may be offered for advance booking (known as “early booking” rates or discounts) and the expiry date of this discounted rate is published on the Event website. Bookings received after this date do not qualify for advance booking discounts. 

15.4 In order to qualify for discounted rates, payment in full must be received prior to the payment date stated. If payment is not received by the specified date, the discount terms are deemed not to have been met and the discount is withdrawn. Full rate will then apply. 

15.5. To benefit from multiple attendee discounts please ensure all attendees from the same company are registered at the same time. Otherwise, full rate applies.

16. Cancellation and Refund Policy

16.1. Where an Event Fee is applicable, attendee cancellations are accepted up to and including ten working days prior to the Event start date and the Cancellation Fee is £250 + local tax per person except for Conventions, where the Cancellation Fee is £350 per person.

16.2. We regret that cancellations received after this time are subject to the full Event Fee.

16.3. Where the Event Fee has been paid, refunds may only be made using the same method as that used to make the initial payment. Refunds are subject to the deduction of the Cancellation Fee.

16.4. We regret that requests for refunds are not accepted where cancellation is made less than ten working days prior to the Event start date.

16.5. All cancellations must be made in writing (including by email) to the Event organiser the details of whom can be found on the Event website.

16.6. You accept sole responsibility for ensuring that adequate health and travel insurance is in place should you not be able to attend the Event due to ill health.

17. Personal Use and Substitutions

17.1. Attendee bookings are accepted for your personal use only and they may not be shared with any other person during the Event.

17.2. Bookings from agents or any third parties are not accepted. We reserve the right to refuse entry to the Event where admissions have been purchased from unauthorised third parties. Authorised admission is only available from Us.

17.3. Substitutions from your organisation are welcome. Please contact the Event organiser and advise them of your nominated alternative no later than 24 hours prior to the Event start date. We reserve the right to refuse entry to the Event where notification of substitutions has not been received.

This information was last updated on 15/07/22